Working for Booking.com
FAQ’s for Fleet Partners
The flight number is missing in the booking
No need to contact Booking.com as they will be chasing the customer for missing flight numbers on bookings. For bookings which remain without a flight number, use the pick up time in the booking.
The pickup/drop-off information is incomplete
Raise a ticket on the Booking.com Service Team portal as quickly as possible when the booking is received.
A customer wants to cancel or amend a booking
If a customer contacts you for a cancellation or a change, you must direct them back to Booking.com.
Even if you know that a customer wanted to cancel a booking, you must go ahead with live bookings. If they do not turn up, process the booking as per the Customer No Show terms.
A customer wants a child seat
Direct the passengers to Booking.com for any trip related requests or changes. If it’s something you don’t offer, feel free to let them know.
The flight has been cancelled or diverted
As soon as you realise that a flight is cancelled or diverted, you need to inform Booking.com. They will try to get a new flight number and ask you to amend the booking, if possible. If not, they will close the booking as a Customer No Show.
Waiting time included in the price
For airport pickups your driver must wait for 45 minutes after the flight has landed.
For all other pickup locations, your driver must wait 15 minutes.
The passenger requests changes to the driver
Last minute changes can only be accepted by the driver if they can be fulfilled and do not impact the final fare. Any change impacting the final fare needs prior approval from Booking.com.
Customer No Show rules
Do assume that roaming passengers do not know the airport layout and where your driver is waiting for them.
If the driver is unable to meet the customer and the remaining waiting time is running low, you must try to contact them on the phone number provided in the booking.
If the passenger cannot be found, report Customer No Show on Booking.com portal.
You must provide the vehicle logs and call logs and any other information justifying your presence at the agreed pickup location over the agreed waiting time, and your efforts to contact the passenger.
After the journey
After each journey customers will receive a survey with a set of questions about their experience. They can rate you from 1 (poor) to 5 (excellent). They can also leave a comment.
Drivers should kindly ask customers to leave a positive rating as Customer Ratings are a key performance indicator that will benefit your business in the long term.
Karhoo Quality Review process
The Quality Review process is an 8 week long improvement process where Karhoo works with Supply Partners who have fallen below a Customer Rating score of 4.5, running the risk of being disconnected.
Tips tp get good Customer Ratings
Ask passengers to rate problem free rides with you. Take care of the communication with them before and at pickup time. Meet & Greet at airports and hotels is not compulsory but it demonstrates you are willing to go the extra mile for their satisfaction.